Following are descriptions of the duties of each member of the Board of Directors, as well as the Nominating Committee. One intent is to help potential candidates understand what to expect in working with the association. The second is to help voting delegates make decisions about which candidate is most suitable for each position.
Members of the Board of Directors assume office at the close of the Annual Meeting at which they are elected, and serve as specified in the bylaws or until a successor is elected.
The Board of Directors manages the affairs of the association, including the establishment of an annual budget and the transaction of all business for and on behalf of the association as authorized under the bylaws. The Board of Directors carries out the resolutions, actions, or policies as authorized by the Delegates, subject to the provisions of the Articles of Incorporation and Bylaws. The Board of Directors hires the chief executive officer to serve as the administrative officer of the association, accountable to the ASWB Board.
ASWB Board of Directors
All officers and members of the Board of Directors vote on issues that come before the Board.
All Board members may be asked by the president to represent the association at other professional social work meetings, assist staff with the ASWB exhibit booth, and attend meetings of related regulatory organizations such as the Federation of Associations of Regulatory Boards (FARB) or the Council on Licensure, Enforcement and Regulations (CLEAR).
Occasionally, officers or Board members may be asked to attend a meeting of a member board.
Office of President
The Office of President is deemed a single term, with a four-year commitment involving service on the Board of Directors for one year as president-elect, two as president, and one as past president.
As in most organizations, the president is the presiding officer at all meetings of both the Board of Directors and the Delegate Assembly. The president is expected to control discussion while keeping it open for all who want to be heard, ruling on parliamentary points, and maintaining order.
The president of ASWB has many other duties as well. They include:
- In consultation with the CEO, setting the proposed agenda for all Board meetings
- Making all committee appointments, with the approval of the rest of the Board
- Establishing and appointing task forces or other ad hoc committees
- Representing the association as necessary in contacts with other organizations
- Overseeing and signing all official Board correspondence
- Calling special meetings of either the Board or the Delegate Assembly
- Filling vacancies on the Board of Directors
- Acting as the first line of contact for the chief executive officer and other appropriate staff
- Making a report on the state of the association at the Annual Meeting
- Representing the association as needed in legal matters
This position is filled by the person chosen to be the next president in the beginning year of a four-year commitment. The president-elect presides over meetings in the absence of the president, whether short- or long-term, and may attend meetings of member boards or of other professional organizations in addition to or in the absence of the president. The president-elect will also be required to serve on the Finance Committee. The president-elect also may serve as a liaison to an additional committee and be assigned to the executive committee that evaluates the chief executive officer.
The president-elect may move to the presidency a year in advance, in the event the president is unable to serve.
This is the position on the Board that is filled by the former president in the final year of the four-year commitment. The duties are the same as those of the president-elect, including resuming the office of president at any time during the first year of the new president’s term if the president is unable to serve.
The position alternates with the position of president-elect on the Board. The past president goes off the Board the same year that the president-elect is elected to the Office of President.
The secretary serves a two-year term. The person in this position reviews minutes of all meetings as prepared by staff before submission to the Board of Directors for approval. The secretary receives correspondence requesting special meetings and communicates it to the president, and does the roll call and the seating of delegates at meetings of the Delegate Assembly.
The secretary also oversees the agendas for meetings and the timeline for legal notifications of pending business as required in the bylaws. The secretary’s signature is required on a number of legal contracts and other documents.
The treasurer serves a two-year term. The person in this position oversees the association’s financial operations, including its expenditures, revenues, and investments. The treasurer chairs the Finance Committee and reports to the Board of Directors and to the Delegate Assembly on budget and finance matters at each meeting.
The Finance Committee advises the Board on issues related to the use of the association’s assets to assure prudence and integrity of fiscal management and responsiveness to member boards’ needs. The Finance Committee also reviews financial policies to provide guidelines for fiscal management, and reviews and revises financial forecast assumptions.
All expenditures of more than $10,000 are reported to the treasurer.
Director at Large
Directors at large serve two-year terms. Directors may serve on a committee as liaison for the Board. In this capacity, the director has a vote on both committee business and all committee questions that come before the Board.
There are five elected members of the Nominating Committee. Members serve two-year terms on a staggered schedule. The committee selects its own chair.
The Nominating Committee is responsible for submitting to member boards, at least 30 days before the Annual Meeting, a slate of candidates for each position on the Board of Directors to be filled, and for each of the open positions on the Nominating Committee. The Nominating Committee is charged with using its best efforts to submit a slate of candidates that ensures diversity on both the Board of Directors and the Nominating Committee.
Members of the Nominating Committee are not eligible to be slated or elected to any elected position within the association within their elected term. Nominating Committee members who resign from the committee shall not be slated or elected to any elected position within the association within their elected term.
The Nominating Committee has three in-person meetings each year. The first takes place during the ASWB Annual Meeting of the Delegate Assembly. The second meeting is held at the ASWB Education Conference. This meeting is when the Nominating Committee receives the greatest number of recommendations and members are given the opportunity to discuss the nomination process and elected positions with attendees. A short committee meeting is customarily held after the conference adjourns on Saturday and lasts about one hour. The third meeting is a one-day meeting usually on Saturday in the summer. Attendees travel the day before the meeting and the day after the meeting. Hotels in the VA/DC area are used for this meeting. In-person meeting attendance is fully funded by ASWB. Conference calls and virtual meetings are held to complete the work of the committee.