What participants need to know about running for office or voting
Being an informed candidate or voter
Following are descriptions of the duties of each member of the Board of Directors as well as the duties of Nominating Committee members. One intent is to help potential candidates understand what to expect in working with the association. The second is to help voting delegates make decisions about which candidate is most suitable for each position.
Members of the Board of Directors assume office at the close of the Annual Meeting at which they are elected and serve as specified in the bylaws or until a successor is elected.
The Board of Directors manages the affairs of the association, including the establishment of an annual budget and the transaction of all business for and on behalf of the association as authorized under the bylaws. The Board of Directors carries out the resolutions, actions, or policies as authorized by the delegates, subject to the provisions of the Articles of Incorporation and bylaws. The Board of Directors hires the chief executive officer to serve as the administrative officer of the association, accountable to the Board.
ASWB Board of Directors
All officers and members of the Board of Directors vote on issues that come before the Board.
Board members may be asked by the president to represent the association at other professional social work meetings, assist staff with the ASWB exhibit booth, and attend meetings of related regulatory organizations such as the Federation of Associations of Regulatory Boards (FARB) or the Council on Licensure, Enforcement and Regulations (CLEAR).
Occasionally, a Board member may be asked to attend a meeting of a member board.
Office of President
The Office of President is a single term with a four-year commitment that involves serving one year as president-elect, two years as president, and one year as past president.
As in most organizations, the president is the presiding officer at all meetings of both the Board of Directors and the Delegate Assembly. The president is expected to control discussion while keeping it open for all who want to be heard, ruling on parliamentary points and maintaining order.
The president of ASWB has many other duties as well. They include:
- In consultation with the CEO, setting the proposed agenda for all Board meetings
- Making all committee appointments, with the approval of the rest of the Board
- Establishing and appointing task forces or other ad hoc committees
- Representing the association as necessary in contacts with other organizations
- Overseeing and signing all official Board correspondence
- Calling special meetings of either the Board or the Delegate Assembly
- Filling vacancies on the Board of Directors, with the exception of the position of president
- Acting as the first line of contact for the chief executive officer and other appropriate staff
- Making a report on the state of the association at the annual meeting
- Representing the association as needed in legal matters
- Heading up the committee of officers that evaluates the chief executive officer
This position is filled by the person chosen to be the next president in the beginning year of a four-year commitment. The president-elect presides over meetings in the absence of the president, whether short- or long-term, and may attend meetings of member boards or of other professional organizations in addition to or in the absence of the president. The president-elect also may serve as a member of the following committees:
- Nominating Committee
- Finance Committee
- One additional committee, in the position of Board liaison
- The committee of officers that evaluates the chief executive officer
The president-elect may move to the presidency a year in advance in the event the president is unable to serve.
This is the position on the Board that is filled by the former president in the final year of the four-year commitment. The duties are the same as those of the president-elect, including resuming the office of president at any time during the first year of the new president’s term if the president is unable to serve.
A president-elect and a past president never serve on the Board at the same time, since the president-elect assumes the final seat when elected, and the past president goes off the Board.
The secretary serves a two-year term. The person in this position reviews minutes of all meetings as prepared by staff before submission to the Board of Directors for approval. The secretary receives correspondence requesting special meetings and communicates the information to the president, and conducts the roll call and the seating of delegates at meetings of the Delegate Assembly.
The secretary also oversees the agendas for meetings, and the time line for legal notifications of pending business as required in the bylaws. The secretary’s signature is required on a number of legal contracts and other documents.
The holder of this position serves on the committee of officers that evaluates the chief executive officer.
The treasurer serves a two-year term. The person in this position oversees the association’s financial operations, including its expenditures, revenues, and investments. The treasurer chairs the Finance Committee, and reports to the Board of Directors and to the Delegate Assembly on budget and finance matters at each meeting.
The Finance Committee advises the Board on issues related to the use of the association’s assets to assure prudence and integrity of fiscal management and responsiveness to member boards’ needs. The Finance Committee also reviews financial policies to provide guidelines for fiscal management, and reviews and revises financial forecast assumptions.
All expenditures of more than $10,000 are reported to the treasurer.
Director at Large
Directors at Large serve two-year terms. The president may appoint directors to serve as committee liaisons. In this capacity, the director provides the Board’s perspective to the committee and reports the committee’s activity to the Board.
There are seven directors at large. Two at-large seats are reserved for public members and one is reserved for a member board administrator. An open seat may be filled by a licensed social worker, a public member, or a member board administrator. The remaining three seats are filled by licensed social workers.
There are five elected members of the Nominating Committee, and the president may appoint the president-elect or the past president as a sixth member. Members serve two-year terms on a staggered schedule. The committee selects its own chair.
The Nominating Committee is responsible for submitting to member boards, at least 30 days before the annual meeting, a slate of candidates for each position to be filled on the Board of Directors and for each of the open seats on the Nominating Committee. The Nominating Committee is charged with using its best efforts to submit a slate of candidates that reflects diversity on both the Board of Directors and the Nominating Committee.
Members of the Nominating Committee are not eligible to be slated or elected to any elected position within the association within their elected term. Nominating Committee members who resign from the committee cannot be slated or elected to any elected position within the association during their elected term.
The Nominating Committee has one in-person meeting, at the ASWB education conference. (Nominating Committee members are funded to attend the education conference.) Committee members are encouraged and funded to attend the Annual Meeting of the Delegate Assembly. Members will also participate in a number of conference calls. During these calls, two or three during the summer, the committee considers all suggestions of individuals submitted for nominees. Nominating Committee members participate in outreach to ensure a populated slate of candidates that represent the demographics and diversity of the association. Potential nominees must be contacted by one of the committee members to ensure the availability of the individual. Committee members communicate as a group by email or further conference calls to finalize the slate for the election at the Annual Meeting of the Delegate Assembly.